Privacy Notice – Work Care and Thrive Ltd

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how data protection law protects you.

1. Who we are and important information

What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you sign up for the Permission to PAUSE Self Care Challenge, other free programmes, or our paid services.

This website is not intended for children and we do not knowingly collect data relating to children.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data controller(s)

Work Care and Thrive Ltd is the controller and responsible for your personal data (collectively referred to as “Work Care and Thrive Ltd”, “we”, “us” or “our” in this privacy notice). Our contact details are International House, 10 Beaufort Court, Admirals Way, London, E14 9XL. For all data matters contact us at DataProtection@WorkCareandThrive.com

Work Care and Thrive Ltd is the controller and responsible for this website.

Third-party links outside of our control

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The personal data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioner’s Office.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data includes First Name, Last Name, Title.
• Contact Data includes billing address, delivery address, email address, telephone number, and WhatsApp number (if you choose to join our challenge community).
• Profile Data includes your preferences, feedback, and survey responses, particularly those collected during the Permission to PAUSE Self Care Challenge or other free programmes.
• Challenge Participation Data includes your progress, engagement, and completion information related to the Permission to PAUSE Self Care Challenge and any other free challenge programmes we run.
• Community Interaction Data includes messages, comments, and other content you share within the WhatsApp Community during the challenge.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services, or to enrol you in the Permission to PAUSE Self Care Challenge or other free challenge programmes). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. How we collect your personal data

We use different methods to collect data from and about you including through:

Directly. You may give us your Identity, Contact and Profile Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

• Apply for our products or services;
• Sign up to one of our events;
• Register for the Permission to PAUSE Self Care Challenge or other free challenge programmes;
• Join our WhatsApp Community for the challenge;
• Create an account on our website;
• Subscribe to our service or publications;
• Request marketing to be sent to you;
• Provide feedback on the Permission to PAUSE Self Care Challenge or other programmes.
  

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Performance of Contract this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Legitimate Interest this means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at DataProtection@workcareandthrive.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

We have established the following personal data control mechanisms:

Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us, or if you provided us with your details when you entered a competition, registered for a promotion, or signed up for the Permission to PAUSE Self Care Challenge or other free programmes and in each case, you have not opted out of receiving that marketing.

After completing the Permission to PAUSE Self Care Challenge or other free challenge programmes, we may contact you with related offers and services that we believe may interest you based on your participation in the challenge, unless you have opted out of such communications.

Newsletter communications

If you sign up for our newsletter, you will receive regular communications which may include:

• Updates about our services and programmes
• Self-care tips and resources
• Information specifically for unpaid carers
• Details about upcoming events, workshops, and Power Pause sessions
• Special offers on our services
  

Newsletter frequency will be determined based on available content and may vary. You can unsubscribe from our newsletter at any time using the unsubscribe link in any newsletter email or by contacting OptOut@workcareandthrive.com.

Third-party marketing

We will get your express opt-in consent before we share your personal data with any company outside of Work Care and Thrive Ltd for marketing purposes.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by emailing OptOut@workcareandthrive.com at any time.

For newsletter communications specifically, you can unsubscribe using the unsubscribe link in any newsletter email.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product or service purchase, or participation in the Permission to PAUSE Self Care Challenge or other free programmes where communications are essential to delivering the challenge.

WhatsApp Community Participation

When you join our WhatsApp Community for the Permission to PAUSE Self Care Challenge or other free challenge programmes:

• Your phone number will be visible to other community members
• Content you share in the community will be visible to other participants
• We moderate the community to maintain a supportive environment
• You can leave the community at any time via WhatsApp settings
  

All information shared during the challenge remains confidential and will not be disclosed outside the WhatsApp Community, except in circumstances where we have a legal obligation or where there is a risk of harm to you or others. In such cases, we may need to share information with appropriate authorities or support services.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see https://workcareandthrive.com/cookie-policy/

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact DataProtection@workcareandthrive.com.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Who we share your personal data with

We don’t engage in selling, trading, or renting out your personal information to third parties. Nevertheless, we might disclose your information under the following circumstances:

• Your information may be shared with reliable third-party service providers who help us in running our website, conducting business, delivering services on our behalf, administering the Permission to PAUSE Self Care Challenge or other free programmes.
• Your contact information (specifically your phone number) will be visible to other participants in the WhatsApp Community if you choose to join.
• Your information may be revealed if mandated by law or in response to legitimate requests from governmental bodies or law enforcement agencies.
• Information may be disclosed to appropriate authorities or support services if we believe there is a risk of harm to you or others.
• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We use MailerLite to deliver the Permission to PAUSE Self Care Challenge emails and our newsletter communications to registered participants and mailing list subscribers. MailerLite acts as a data processor on our behalf and processes your name and email address in accordance with their privacy policy and data processing agreement. MailerLite is based in the European Union and processes data in accordance with GDPR.

Our publications, including the Permission to PAUSE companion journal series, are sold through third-party platforms including Amazon and BooksBy. When you purchase through these platforms, your personal data is processed in accordance with their respective privacy policies. We do not hold personal data from purchases made through third-party platforms.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International Transfers

We may transfer your personal data to MailerLite, our email service provider, which is based in the European Union (Lithuania). This transfer is permitted under UK data protection law as the European Economic Area has been recognised as providing adequate levels of data protection. We ensure that any such transfers are protected by appropriate safeguards.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers for tax purposes.

For data specifically related to the Permission to PAUSE Self Care Challenge or other free challenge programmes, we will retain this information for 12 months after completion of the challenge to allow for follow-up services and analysis of the programme’s effectiveness, unless you request deletion earlier.

For WhatsApp Community data, we do not store the content of WhatsApp messages on our servers as these are managed through the WhatsApp platform. We will remove your contact details from our WhatsApp groups within 30 days of the challenge ending, unless you request to remain in a follow-up community group.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:

• The right to request a copy of the personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary to retain such data;
• The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
• The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable (i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics.

If you wish to exercise any of the rights set out above, please contact DataProtection@workcareandthrive.com.

No fee required – with some exceptions

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Changes to this notice and your duty to inform us of changes

This version was last updated on 12 May 2026.

Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

11. Queries, requests or concerns

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact DataProtection@workcareandthrive.com.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioner’s Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.